Votematic · Cooperatives

Votematic: on-site cooperative election system for general assemblies

Votematic runs cooperative elections from setup to results. Election staff set up events, ballots, and voter lists, members confirm they're in good standing online, and voters cast their ballot at staffed voting stations with an assigned voter card.

Request a demo See features

votematic · voting station

General assembly election Board of directors · choose up to 3

Voting ends in 01:24:36

Candidate 1 Vote

Candidate 2 Voted

Candidate 3 Vote

Candidate 4 Vote

Candidate 5 Voted

Candidate 6 Vote

2 of 3 selected Back Review ballot

Illustration of the interface

ballot per member, enforced at every station: 1
apps: admin console, voting station, member verification: 3
voter list import with row-by-row checks: Excel
Status: Live

In use at

Simbayanan ni Maria

The challenge

Cooperatives elect their officers at the general assembly, with members from several branches voting at one venue. Organizers need to confirm who is eligible, give each member one ballot with the right number of choices per position, and tally the results quickly and consistently across voting stations.

Our solution

Votematic has an admin console, a voting station app, and a member verification page. Staff create events, set up positions and candidates, import voter lists from Excel, and assign voter cards. At the assembly, members tap their card at a station, vote position by position within the limits, review their choices, and get a ballot receipt. Before the assembly, members check their good-standing status online.

Used by Cooperatives that elect officers at their general assembly: the election committee and administrators, voting station operators, and members who verify their eligibility and vote.

Platforms

One system, every user covered

Each part of the system is built for the people who use it.

Web app

Admin console

Web app for events, ballot positions, candidates, voters, voter cards, results, and staff accounts.

Election committee staff and administrators

Web app

Voting station

An operator signs in and starts the poll; voters tap their card, vote, review, submit, and get a ballot receipt.

Station operators and voters at the venue

Portal

Member verification

Public page, designed for phones too, where members confirm they're listed in good standing for the election.

Cooperative members

Features

What Votematic does

Voting station

A staffed voting station where members identify with a voter card and cast their ballot.

Voter identification by tapping an assigned card on a card reader
The station greets the voter by name before the ballot opens
Required and maximum votes enforced for each position
Review screen to change votes before submitting
Ballot receipt with a voting reference and number, laid out for printing
One ballot per member: a card that has voted shows its existing receipt

Events

Each election event and the details voters and members see.

Event name, venue, date, and organizer
Welcome remarks for the voting station and verification page
Voting end time, after which stations stop accepting cards
Venue map link for verified members

Ballots and candidates

The positions on the ballot and the candidates for each one.

Ballot positions per event with remarks and display order
Required, excess, and maximum vote counts
Candidate profiles with photo and description
Tallies updated as each vote is recorded

Voter registry

The list of eligible members for each event.

Bulk import from a downloadable Excel template
Row-by-row checks, such as invalid account numbers or duplicates
Fix or remove problem rows before import
Filter by event and card status, with export to Excel

Voter cards and help desk

Links voter cards to members and gives venue staff a lookup and support screen.

Card codes assigned by typing or swiping on a card reader
A card already assigned in the same event is rejected
Voter lookup by name for the active event
Reset a voter's session so they can continue at another station

Results dashboard

Vote tallies for each position of an event.

Column chart of candidate votes per position
Ranked list with candidate photos and vote counts
Hide candidate identities while showing vote counts
Print the chart and list views

Member verification

Members check that they're listed in good standing before the assembly.

Branch, account number, last name, and date of birth
Confirmation with the member's details and assembly date
Phone-friendly layout
Directs members to the membership office when not found

Staff accounts and roles

Who can use the admin console and voting stations.

Access roles that control the menus and actions each person sees
Staff accounts with employee ID, designation, and status
Sign in with email or employee ID, with password recovery
Record history on events, ballots, and voters

See Votematic in action

Book a walkthrough with our team. We'll show how it fits the way your organization works.

Request a demo

Built with

.NET 9
Blazor
ASP.NET Core Web API
Entity Framework Core
SQL Server
Azure Blob Storage

Services involved

Custom software development

Integrations

Card readers for voter identification and card assignment
Excel import of voter lists and Excel export of voter records
Azure Blob Storage for candidate photos and import files
Email password recovery for staff through SendGrid

FAQ

Questions about Votematic

Is Votematic remote online voting or on-site voting?

On-site. Members vote at staffed voting stations at the general assembly venue, using an assigned voter card. Before the assembly, members can check online that they're listed in good standing.

How does a member vote?

The member taps their voter card on the station's card reader, sees their name to confirm it's them, votes position by position within the limits, reviews their choices, and submits.

Can a member vote more than once?

No. Each member gets one ballot. If a card that has already voted is tapped again, the station shows that member's existing receipt instead of a new ballot.

Can we set how many candidates members vote for in each position?

Yes. Each position has a required number of votes and a maximum, and the voting station enforces them.

Do voters get a receipt?

Yes. After submitting, the voter gets a ballot receipt with a voting reference and voting number, laid out for printing.

Can we import our list of voters from Excel?

Yes. Download the Excel template, fill in account numbers, names, birth dates, and branches, and Votematic checks every row before the import.

How does the election committee see the results?

The results dashboard shows a chart and a ranked list of votes for each position, and the committee can print both views.

More work